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updated 8.26.10

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Ala Carte Options

We are aware that some of our partners are now unable to participate in one of our Choices. For that reason, we are offering this list of advertising, exhibiting, and donation options for you.
-- Purchase Ala Carte Options --

Newsletter Ads:

Ad Dimensions and Cost:

Dimensions Cost

Full page - 7 ½” x 10” $1000

Half page - 7 ½” x 4 ¾” (horizontal only) $750

Quarter page - 3 ½” x 4 ¾” $500

Deadlines for submission of ads are:

Spring: March 1, 2010
Summer: June 15, 2010
Fall: September 16, 2010
Winter: December 15, 2010

The preferred format for advertising should be in black and white and in a PDF. Please make sure all embed fonts and graphics are distilled in the PDF at a high resolution recommended for Press Output.
Adobe InDesign or QuarkXpres may be acceptable. All text and graphics using process CMYK and place all graphics at 100% or smaller. After placing each graphic in the document, please do not change the graphics name. Include all linked graphics and supporting files (fonts and/or eps files, logo files, etc).

NOTE: Do not embed images into the document. Place them as links to avoid large file issues.

Ads should be submitted to Colleen MacDonald –cmacdona@edfund.org
-- Purchase Newsletter Advertising --

Conference Program Ads: Ad Dimensions and Cost:

Dimensions		Cost
Full page - 6” x 19”		$1000 (2 for $1750)
Half page - 6 ½” x 4 ½” (horizontal only)		$500
Quarter page - not available

The preferred format for advertising should be in black and white and in a PDF. Please make sure all embed fonts and graphics are distilled in the PDF at a high resolution recommended for Press Output.

Adobe InDesign or QuarkXpres may be acceptable. All text and graphics using process CMYK and place all graphics at 100% or smaller. After placing each graphic in the document, please do not change the graphics name. Include all linked graphics and supporting files (fonts and/or eps files, logo files, etc).

NOTE: Do not embed images into the document. Place them as links to avoid large file issues.

Ads should be submitted to Colleen MacDonald –cmacdona@edfund.org no later than February 15, 2010

-- Purchase Conference Program Ads --

Conference Business Solutions Space:

The Conference Business Solutions Space provide an additional opportunity for businesses to interact with WASFAA Conference attendees

To promote various emerging hardware and software technologies, services, alternative financing issues, and more
To conduct a focus group on promising products and services
To train emerging or established hardware and software technologies
To host an advisory group meeting

Conference Business Solutions Space give your business additional exposure to WASFAA Members and provide an additional way for you to support the organization.

By requesting a Conference Business Solutions Space, you will not only have the opportunity to educate Conference attendees on your products/services, but you will also gain added exposure through special recognition in the pre-Conference and Conference programs and on the WASFAA website.

Companies may separately invite participation to WASFAA members or other higher education administrators in the WASFAA region at the Conference Business Solutions Space.

Available Times

Sunday, April 18 from 8 AM to 12 noon
Sunday, April 18 from 6 PM to 8 PM
Monday, April 19 from 6 PM to 8 PM
Tuesday, April 20 from 12 noon to 5 PM

Exact times will be determined with the Fund Development Chair in conjunction with the Conference Committee Chair. WASFAA do its best to accommodate the organizations time selection depending on space availability.

Cost
1-2 hours - $750
2-4 hour - $1,250

Conference Business Solutions Space may be scheduled concurrently with other interested organizations. Rooms will be set to accommodate from 25 to 100 people, with various configuration options (theatre style, hallow square, etc.) with space for a minimal amount of audio/visual equipment.

Food and other refreshments may only be served within the perimeters of federal laws and regulations. All expenses for such refreshments should be arranged through the conference hotel at the cost of the company.
Each organization is responsible for arranging and paying for audio/visual equipment. An audio-visual form with be sent with each confirmation email. It is the organizations responsibility to complete and return each form to the hotel.

Approval of Content

Each Conference Business Solutions Space must be approved by WASFAA. WASFAA reserves the right to limit the number of participating organizations of any type (e.g. lenders, software companies, etc.), or to limit seminars on the same topic.

Where conflicts develop WASFAA will use the following selection criteria:

Subject matter and detail of proposal
The organization’s history of participation in past conferences
The level of chosen participation
Date of receipt of partnership option and deposit

If you have any questions, please contact Colleen MacDonald, Fund Development Chair (cmacdona@edfund.org).

-- Purchase Business Solutions Space --

Online Banner Advertisement: Ad Dimensions and Cost:

Dimensions		Cost
468x60 – NOT TO EXCEED 20K - .jpg or .gif		$1200
Each additional Banner Ad		$800

Ads can be animated or static. If animated, the rotation time is set at 15 seconds. A maximum of 4 ads per vendor, with a maximum of 40 ads total will appear. Rotations will appear from January 1 through Dec 31, 2010 for submissions received prior to December 15th. Ads thereafter will begin rotation as soon as possible after its receipt. Ads should be submitted to Colleen MacDonald – cmacdona@edfund.org at your earliest convenience.

-- Purchase Online Banner Advertising --

Sister Dale Brown Summer Institute (SDBSI) Advertisement:

Ad Dimensions and Cost:

Dimensions Cost

Half page - 7 ½” x 4 ¾” (horizontal only) $500

Preferred format is high quality PDF. Ads should be submitted to Colleen MacDonald – cmacdona@edfund.org no later than March 1, 2010.

-- Purchase SI Advertising --

Exhibitor Booth Space:

8x10 Exhibitor booth space may be purchased for $1700. This includes a 6’ table, two chairs, wastebasket, draping, and sign.

Extra Booth Spaces may be purchased for an additional $1000 per additional space.

Drayage information will be sent to you directly from the drayage company selected for the 2010 Conference in Coeur d'Alene. They will contact you after we have payment for your booth.

Booth selection will occur in late February.

Purchasers of our Choice Level III package will have first choice of booth selection. If you did not select Choice Level III and are interested in receiving priority booth selection, you may do so for an additional $1000.

All correspondence will be via email and will begin February 15, 2010 unless we have at least 50 booths paid before then. . If you will be away from your computer that week, please provide Colleen MacDonald with an alternate contact email address and notify that person of your preferences. A floor plan will be available once we determine the area necessary for conference breaks. The Conference Committee has agreed to have breaks in the exhibitor area to facilitate traffic flow to that area.

-- Purchase Exhibit Booth Space --

Annual Conference Attendee List:

A List of Conference Attendees may be purchased for $100. This includes Name of Institution and Full Name of Attendee ONLY. This list will come from via email. Please indicate the email address for the person who should receive this list. It will be sent out 2 weeks prior to the conference unless requested otherwise.

A Conference Mailing List is also available to purchase for $300. This includes full name and mailing address of all attendees. This list will be mailed one month prior to the conference unless otherwise requested. It will be in printed label format only (no excel spreadsheets will be emailed).
-- Purchase Ala Carte Options --